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Choose a Complete Management System over Individual Services: Here’s Why

13 November 2019

Choose a Complete Management System over Individual Services: Here’s Why

records storage facility

“All I want is a document shredding service. Why should I get a complete document management system?”

If you are contemplating a similar question in your mind, then this article is written just for you. The simple answer is that using a single service provider puts you in a tough position that could easily be avoided. Sticking with a single service provider will one day lead to wasting both time and money. Consider the following points below:

Room for Business Growth

Right now, all your business requires is to ensure documents are shredded, when they need to be shredded. Great, you’re on the right path to keeping your business compliant! But what happens when your business starts to expand and become successful? Suddenly you now have more paper documents you need to retain than the space available in your office!

That’s when you start to realize your document shredding provider doesn’t offer any other services. You’re left looking for another company that offers document imaging or document storage to handle your new problem. Eventually you might find yourself using three or four different companies that all provide a specific service related to document management.

You can start to see how this approach is less than ideal for your business. Now you have to pay three separate companies for what one can achieve, and you’re stuck as the middle man communicating between them all. If you don’t plan for your businesses growth, you might find yourself in a situation just like this.

Ease of Management

Continuing with the situation above, imagine you have some sensitive client information that needs to be shredded after a while. You need to make sure that your shredding company coordinates with your storage company to make sure those documents get shredded on time.

The reality is you have more important things to do than to keep track of which documents are in storage, or making sure they are shredded when the time comes. On average, leaders spend 80% of their workday communicating under normal circumstances, and now you’re setting yourself up for even more time spent on the phone or sending emails. This added hassle can be easily avoided with a full document management plan, like what NRC providers offer. Having your documents go straight from storage to imaging or destruction, becomes almost automated and seamless.

Reliable Service

Choosing a provider that offers a complete document management service is the most reliable option for your business; plain and simple. Even if you are successful at managing multiple service providers, there’s no guarantee that one of them won’t let you down when you need them most. If your shredding provider doesn’t show up after your storage company has readied the documents, now it’s your responsibility for their wasted time. The cost might even come out of your pocket if you’re unlucky.

When all your services are managed with one provider, they are always on the ball with making sure you receive top service. And even in the unlikely event that the ball gets dropped, none of the blame gets shifted to you.

Final Remarks

Now, not all businesses operate the same way, and some services might not be a good fit in your case. This is actually the perfect reason why you should get in touch with us sooner than later! We have helped a variety of businesses come up with the perfect document management plan for their needs, and we can do it again for you.